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Asentia 1.17 to be released on May 17,2020 10:00pm EST
Summary
| Feature |
Description |
| Instructor led training enhancements |
- Introduction of a setting to hide instructor name from ILT session details.
- Introduction of a setting to close session enrollment.
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| Reporting enhancements |
- Create report subscriptions as a system administrator.
- Introduction of ‘copy’ report feature.
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| Certificate enhancement |
- Introduction of instructor information on certificate
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| Email notification status – active/inactive indicator |
- Introduction of a visual indicator to indicate the active/inactive status of an email notification.
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Enhancement Details
ILT enhancement – ‘Hide Instructor Name’ setting
Description: Introduced a new configurable setting under ILT sessions to provide the ability to hide instructor’s name from ILT session details. It has been observed many times that the instructor name is not known till the session start date or the instructor changes at the last moment. To support these use cases this new configuration setting will allow system administrators/users to manage the visibility of instructor’s name on the ILT session.
System Changes:
- The new ‘Hide Instructor(s) Name’ configuration setting is available under ‘instructor’ tab of an ILT session.
- This is an optional setting.
- Once set, the instructors name will be hidden from ILT session details.
- Screenshot below highlights the new configuration setting.
UI Screen changes:
ILT enhancement – ‘Close Session Enrollment’ setting
Description: Introduced a new configurable setting under ILT sessions to provide the ability to close enrollments for an ILT session certain time before the start of the session. For classroom led ILT sessions, many times clients have to provision for course material or equipment for all the learners enrolled to the session. With this new configuration setting clients would know before session start date/time of the exact number of learners who will be attending the classroom session and will not have to worry about provisioning equipment for last minute enrollments.
System Changes:
- The new ‘Close Session Enrollment’ configurable setting is available under ILT session properties.
- This is an optional setting
- The options available for the setting are - hour(s), week(s), day(s), month(s) before the session only.
- Once the close enrollment time for a session has occurred, the enroll button would no longer be available for learners for the ILT session.
UI Screen Changes:
  
Reporting enhancement – copy report
Description: Introduced a new feature to copy a report directly from the report list.
System Changes:
- Introduced copy report icon under report list options.
- On click of copy report icon, a copy of the report will open. You can make changes and save the new report by clicking on ‘save changes as’ button.
- Make sure to save the new report with a unique name or else a validation will appear.
- On click of ‘save changes as’ button, the newly updated report will get saved under ‘My saved’ reports tab.
Reporting enhancement – report subscription
Description: With this new feature, users with system administrator role will be able to subscribe other users and any external email addresses to a report. Currently, system administrator can subscribe individual users to reports by impersonating them and it is a time taking process. With this feature system administrators will be able to create and manage subscriptions from one single place – their account!
System Changes:
- As a user with system administrator role, subscription tab will now be available on reports under "My Saved Reports" or "Public Saved Reports" tab. Please see UI screen changes below.
- Once the subscription is created the subscribed users and external email addresses, will receive email per schedule.
- The subscription record will be available for the system administrator to view and update, when required.
- If the user needs to unsubscribe, they need to reach out to their system administrators to update the subscription.
- If a user is deleted/removed from the system, their subscription automatically gets deleted.
Certificate – availability of instructor data on certificates
Description: Introduced ‘Instructor’ label under the list of available labels on certificate builder. Instructors data can now be pulled on a certificate issued for an ILT sessions.
System Changes:
- Instructor label is now available under certificate builder as shown in screenshot. If a certificate is linked to an ILT session, the instructor name will populate with relevant data on certificate generation.
UI Screen Changes:
Email notification – active/inactive visual indicator
Description: Introduction of an active/inactive icon on email notification screen, to visually indicate the status of an email notification for system users, instead of having to click on each notification to see the status.
System Changes:
- The newly introduced icons under email notification list reflect the active or inactive status of the record.
Fixes:
- A bug has been fixed where certificate placeholders were not saving on certificate update.
- A bug has been fixed where the user was unable to add an enrolled ILT session to their outlook.
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